Why would I want this job?

The Accounts Payable Associate will handle day-to-day accounts payable functions: including AP vendor maintenance, entering AP invoices and credits,  complying with three-way match PO process, produce weekly & ad-hoc payment proposals, month-end reconciliations, payment of federal and state tax reporting and IFS input and research for the Accounting & Finance team.

What would I be doing?

Responsibilities

 

  • Enter trade and service voucher invoices and process purchase order voucher matched invoices
  • Prepare weekly and ad hoc payment proposals
  • Flag and clarify any unusual or questionable invoice items or prices
  • Verify that all appropriate authorizations and approvals are documented before invoice input
  • Respond timely and appropriately to vendor and internal inquiries
  • Communicate with management regarding any sensitive business issues
  • Maintain AP vendor files and master file
  • Ensure all requirement documents are received and verified before vendor creation or modification
  • Prepare weekly/monthly/yearly validation reports to include 1099’s and mailings
  • Assist with the annual vendor risk re-assessment to comply with company policies and procedures
  • Responsible for the payment of Federal and state taxes
  • Reconcile accounts payable Balance Sheet accounts
  • Assist with internal/external audit requests
  • Assist with maintaining internal financial controls and procedures
  • Perform ad hoc requests

 

Core Competencies:

 

Working with People

 

  • Demonstrates an interest in and understanding of others
  • Adapts to the team and builds team spirit
  • Recognises and rewards the contribution of others
  • Listens, consults others and communicates proactively Supports and cares for others
  • Develops and openly communicates self-insight, such as an awareness of own strengths and weaknesses

 

Relating and Networking

 

  • Establishes good relationships with customers and staff
  • Builds wide and effective networks of contacts inside and outside the organisation
  • Relates well to people at all levels
  • Manages conflict
  • Uses humour appropriately to enhance relationships with others

 

Applying Expertise and Technology

 

  • Applies specialist and detailed technical expertise
  • Develops job knowledge and expertise through continual professional development
  • Shares expertise and knowledge with others
  • Uses technology to achieve work objectives
  • Demonstrates appropriate physical co-ordination and endurance, manual skill, spatial awareness and dexterity
  • Demonstrates an understanding of different organisational departments and functions
  • Delivering Results & Meeting Customer Expectations
  • Focuses on customer needs and satisfaction
  • Sets high standards for quality and quantity
  • Monitors and maintains quality and productivity
  • Works in a systematic, methodical and orderly way
  • Consistently achieves project goals.

 

Following Instructions & Procedures

 

  • Appropriately follows instructions from others without unnecessarily challenging authority
  • Follows procedures and policies
  • Keeps to schedules; arrives punctually for work and meetings
  • Demonstrates commitment to the organisation
  • Complies with legal obligations and safety requirements of the role.

 

Planning and Organizing

 

  • Sets clearly defined objectives
  • Plans activities and projects well in advance and takes account of possible changing circumstances
  • Identifies and organises resources needed to accomplish tasks
  • Manages time effectively
  • Monitors performance against deadlines and milestones

What would make me qualified?

  • College degree from a four year institution preferred with a background in Accounting related field
  • Minimum of 2 – 3 years of related experience with an on-line Accounts Payable ERP application
  • Proficiency in Microsoft Word & Excel
  • Excellent written & oral communication skills
  • Strong communication, organizational and task management skills
  • Ability to work both autonomously and with team
  • Orientation to detail, with a specific focus on accuracy
  • Self-motivation
  • Ability to learn new software and adapt to changes in role and business