Associate Director Global Accounting Operations – 20945

Why would I want this job?

The Associate Director, Global Accounting Operations, will be responsible for the strategic as well as day-to-day operations of the Global PTP Accounting function at company, including development and execution of accounting PTP processes and handling relationships with internal customers.  You will oversee the accounts payable function of the accounting department. Responsible for ensuring the accuracy of accounts payable and accounts receivable transactions and for providing financial, clerical and administrative services to ensure efficient, timely and accurate recording and payment. Responsible for the processing of vendor invoices for payment, managing payment runs and reconciling general ledger accounts while supervising a staff of accounts payable personnel. Candidate will also manage and administer company-wide T&E process.

What would I be doing?

• Lead and coach a team of 4-7 global employees.  Responsible for advising and the development of a geographically distributed team and hiring top talent to grow the team.
• Oversee and review the processing of invoices prior to payment for proper support and approvals, discrepancies, and appropriate coding
• Prepare weekly payment runs adhering to department policies and practices
• Understand and enforce the established internal controls and segregation of duties
• Lead the financial close for accounts payable, accounts receivable, cash and fixed assets in accordance with GAAP to ensure the accuracy and integrity of financial data
• Review and approve journal entries, account reconciliations, analysis, and reporting
• Support all quarterly and annual audits, including but not limited to financial, SOX, workers compensation, retirement benefits, health and dependent care benefits, and UK
• Lead automation projects and proactively initiate process improvements
• Develop, coach, and manage an accounting team to foster a collaborative working environment
• Communicate effectively and build strong relationships throughout the organization
• Ensures proper internal controls are implemented and adhered to, including ensuring all payments are properly authorized
• Manage the P-Card program and related administrative duties
• Manage the Concur team that reviews and processes employee expense reimbursements
• Review aging reports to ascertain status of aged items and resolution
• Responsible for year-end 1099 reporting
• Manage annual CMS reporting to comply with Sunshine Act
• Proposes and tracks Key Performance Indicators to monitor team’s performance and drive continuous improvement
• Plays a lead role in month end financial close activities and coordinates the day-to-day Accounts Payable activities (Invoice processing, Payments, GRIR, Indirect procurement process, etc.)  Work with various Accounting functions to ensure timely and accurate month end close process including reporting to various stakeholders.
• Provides instructional guidance to internal customers and works with functional department leaders to ensure process efficiencies and effectiveness, consistency, and issue resolution
• Builds productive customer relationships with all key partners / customers of AP to promote and deliver an elevated level of proactive service and high degree of customer satisfaction
• Develop, implement, and handle existing and new processes within the PTP function; responsible for the process improvements to improve effectiveness. Develops and maintains documentation for these processes and systems.
• Provides cross-functional coordination and subject matter expertise for the PTP function with IT for the development, testing and implementation of projects to ensure effectiveness and proper adherence to accounting policies and procedures
• Responsible for standard process research, recommendations, and implementation of processes
• Perform other duties as assigned

What would make me qualified?

• Bachelor’s degree in Finance/ Accounting or equivalent
• Active CPA license required
• Big 4 audit experience (3 years minimum)
• Outstanding customer service skills and the ability to work in a team setting with employees, managers, and third parties
• Minimum of 8+ years of progressively responsible accounts payables experience in large, complex organizations
• Minimum of 3 years of management experience with a team of reports, with experience leading a team in multiple geographies
• Must have hands on and roll up your sleeves management style
• Demonstrated ability to lead, challenge and positively influence a distributed team, including coaching/staff development and management in a fast-paced and demanding environment
• Proven ability to build strong business relationships beyond the finance team, as well as ability to effectively manage the needs of multiple partner groups
• Proven ability to independently lead projects to improve processes and drive sustainable change
• Strong understanding of accounting procedures and ERP systems (Oracle) pertaining to area of responsibility
• Critical thinking/understanding concepts of accounts payable, accounts receivable and accounting
• Strong attention to detail
• Able to manage high volume of data with speed and accuracy
• Ability to prioritize work and meet deadlines
• Problem solver and take initiatives
• Flexible in a fast-paced, growing work environment
• Ability to work efficiently with minimal supervision and in a team environment
• Strong leadership and collaboration skills
• Excellent interpersonal, communication, and organizational skills
• Proficient computer skills and knowledge of Microsoft Office Suite (Excel, Word, Outlook, etc.)
• Superior communication skills, written and verbal
• Strong analytical and problem-solving skills
• Strong understanding of US GAAP and some experience with local statutory requirements in EU and APAC as nice to have
• Strong organizational skills, attention to detail, ability to prioritize and to establish and meet deadlines.
• Experience working in Oracle Fusion and Concur
• Biotech/ pharma industry experience preferred