Why would I want this job?

Summary

The Payables Analyst is responsible for ensuring the accuracy of invoice information entered into the Accounts Payable system and ensuring correct posting of invoices.

What would I be doing?

Primary Responsibilities/Accountabilities

  • Review invoices processed by Accounts Payable Associates to ensure accuracy, compliance with company policies, and adherence to internal controls; provide guidance and corrective feedback as needed.
  • Research, prepare, and input complex Foreign USD invoices in SAP.
  • Review, validate, and process charitable donation requests for accuracy and policy compliance.
  • Process Canadian invoices, ensuring accurate application of Canadian tax requirements.
  • Process non-purchase order (non-PO) invoices submitted through SAP Ariba.
  • Process invoice uploads using SAP upload template while validating data accuracy and completeness.
  • Process Corporate Fixed Asset Foreign USD invoices in accordance with company policies and accounting requirements.
  • Serve as a resource for internal business partners by researching and resolving inquiries related to invoices submitted through SAP Ariba.
  • Verify new vendor requests to ensure completeness, accuracy, and compliance with company procedures.
  • Coordinate and manage the mailing of vendor check payments.
  • Monitor and respond to inquiries received through the Accounts Payable shared mailbox, ensuring timely and professional customer.
  • Build and maintain effective working relationships with internal departments while managing email, telephone, and written inquiries including support on urgent payment requests.
  • Research and resolve outstanding items on the monthly Debit Balance report.
  • Investigate invoice discrepancies, reconcile vendor statements, and partner with vendors and internal stakeholders to resolve payment issues.
  • Assist with other Accounts Payable assignments when requested.

What would make me qualified?

Qualifications

Systems

  • SAP proficient.
  • Knowledge of Microsoft Word, Excel, Outlook.
  • SAP uploads.
  • SAP Ariba.

Skills

  • Strong data entry skills.
  • Team player and takes a proactive approach in learning.
  • Strong time management skills.